Forum for Women, Law and Development (FWLD) announces vacancy for the project “Legal Measures for addressing Child Protection and Gender Based Violence” under the program Developing the GIS enable CRVS Reporting Module. The details of vacancy are as follows:

Job Location: Kathmandu

Published Date: 30^th March, 2023

Terms of Reference (TOR)

GIS Based Data portal for Vital Registration Statistic

1. Background

Civil registration and vital statistics (CRVS) is a system that collects and records information on vital events such as births, deaths, and marriages, migration and divorced in Nepal. Geographical Information Systems (GIS) is a technology that allows for the analysis, management, and display of geographically referenced data. Combining CRVS with GIS has numerous benefits in terms of improving the quality and utility of the data collected.

One of the key advantages of integrating GIS with CRVS is the ability to map vital events. Mapping vital events can help identify patterns and trends in births, deaths, and marriages that can be used for planning purposes. For example, mapping the location of births can help identify areas with high birth rates, which may require additional healthcare resources.

Another benefit of integrating GIS with CRVS is the ability to conduct spatial analyses. For example, researchers can use GIS to analyze the relationship between vital events and environmental factors such as air pollution or access to healthcare services. This information can be used to develop policies and programs to address the health needs of specific populations.

GIS can also be used to improve the accuracy of vital event data. By collecting and analyzing location data, GIS can help identify errors or inconsistencies in the data collected through the CRVS system. This can lead to improvements in data quality and better decision-making based on the data.

In addition, GIS can be used to visualize and communicate CRVS data to policymakers and other stakeholders. This can help to raise awareness about the importance of CRVS and its role in promoting public health and development. For example, a map showing the distribution of births in a region can help policymakers understand the need for additional healthcare resources in certain areas.

Finally, integrating GIS with CRVS can facilitate the sharing of data across different sectors and agencies. By standardizing data collection and storage methods, GIS can help ensure that vital event data is consistent and compatible across different systems. This can lead to more efficient and effective use of the data for planning and decision-making purposes.

Integrating GIS with CRVS can provide numerous benefits in terms of improving the quality and utility of vital event data. Mapping and spatial analysis can help identify patterns and trends, while visualization and communication can help raise awareness and support for the importance of CRVS. Furthermore, standardizing data collection and storage methods can facilitate the sharing of data across different sectors and agencies, leading to more efficient and effective use of the data.

Department of National ID and Civil Registration (DoNIDCR) established Vital Events Registration and Social Protection Management Information System for the registration, control and management of vital events and assurance of social security beneficiaries. One of the key objectives of this initiative was to ultimately transform the manual recordkeeping practice into a technology driven digitization tool (MIS) that could serve as the basis to bring efficiency and effectiveness in the delivery of cash transfers to estimated 36 Lakhs eligible beneficiaries nation-wide under various categories of social assistance programs under the jurisdiction of DoNIDCR and planning to cover whole population register of the entire nation. Currently records of about 3653752 s social protection beneficiaries have been entered in MIS and 6551 ward offices are using MIS for vital event registration.

DoNIDCR going to disseminate vital statistic data to general public using web and GIS based technology. This assignment is to design and develop system to inform the public through the GIS-Enabled portal of the numerical details of registered civil events in the VERSP-MIS system operated by DoNIDCR according to the map of Nepal (province, district, local level and ward level).

2. Objective of the Consulting Service

1. To develop a web-based GIS visualization portal for DoNIDCR.
2. To plot civil registration data in a web-based GIS portal.

3. Scope of Services

The scope of this assignment is to design, develop and deploy a web application, which will be integrated with GIS data to create a web-GIS visualization portal for vital registration data.

The firm has to provide services of all indicated objectives in the definite time:

Output 1: Design and development of web-GIS portal:

Synopsis: Web-GIS, is a GIS system that uses web technologies to use geographic information data along with other data to transform data into a GIS map. Data can be displayed on different levels of GIS map.

Major Features:

The firm has to develop an API platform, which has to be based on below mentioned architecture:

The firm has to develop all the features of API platform as below:

1. Data Source:

The primary data (Vital registration statistical data) required for the portal will be provided by DoNIDCR through API in json format. Consultant has to fetch vital data consuming the vital data API provided from DoNIDCR.

The data will contain following Meta data:

Location Data:

Vital Registration Statistical Data:

Secondary Data:

The consultant has to collect the required GIS data (Administrative data) for the assignment from Survey Department. Consultant has to collect GIS data of country, province, district, local level, and ward.

2. Portal:

Fig: Wireframe for the portal

The GIS based web portal will have following features:

The portal will be an online system

Portal should display vital statistical data in GIS map of Nepal.

Portal should have a landing page with summarized vital statistic data along with map based interactive data from various thematic/ sectoral areas

2.1 Data filtration:

The portal should have dropdown as shown in above wireframe, where users can view data from different levels.

1. Country: By default, the landing page will display overall country administrative boundary showing all the seven provinces. On top of the province map it has to display a cluster aggregate (e.g.: for prov1:1234, prov2: 556, prov7:332) for all the province.
2. Province level: If user selects only province from the dropdown, then GIS map of the selected province must only be displayed along with district. On top of map cluster aggregate of district has to be displayed.
3. District level: If user selects province and district from the dropdown, then GIS map of the selected district must only be displayed along with municipality in that district. On top of map cluster aggregate of municipality has to be displayed.
4. Municipality level: If user select province, district, Municipality from the dropdown, then GIS map of the selected municipality must only be displayed along with wards of that municipality. On top of map cluster aggregate of ward has to be displayed.
5. Ward level: If user selects province, district, Municipality and ward from the dropdown, then GIS map of the selected ward must only be displayed along.
6. Year: if user selects year than all data of that selected year has to be displayed

2.2 User interaction:

1. Users should be able to zoom in and zoom out of the map conveniently.
2. When user clicks on a province, local level or ward then a detail data section should be displayed on right side
3. When user further zooms on a specific province than district of that province has to be displayed, if zooms on district than municipality of that district has to be displayed, if zooms on municipality than ward of that municipality has to be displayed with clustered information.

2.3 Multi tiles Layers:

This GIS web portal should support different layers.eg if user wants to create a layer of vital statistics according to gender, vital registration type

2.4 Data clustering:

When user selects desired data filtration, map according to the selection has to be populated. The total vital events registered in that selection has to be clustered and be shown in the map, as in the above wireframe. E.g.: If user selects province in the dropdown, then GIS map of 7 province has to be displayed. On top of each province, clustered sum of total vital events registered in each province has to be displayed. When user further zooms on a specific province than district of that province has to be displayed with clustered total for district.

2.5 Detail Data Section:

When user clicks on selected section either province, district, municipality, ward than a detail data section should be displayed on right side as shown in wireframe.

4. Other Technical Requirements:

4.1 Programming Language

The system should be developed using web technologies and language

4.2 Privacy and security

The solution should in-cooperate proper security mechanism for data security and should maintain privacy.  Security is an essential requirement in software development.

4.3 Error Handling:

Solution should have a proper error handling mechanism.

4.4 Parameter Driven

The solution should be highly configurable; there should be minimal hard coded options. The developed application should be parameter driven. It is highly encouraged to use data from database to populate to options and choices.

4.5 Performance

Use caching to provide fast results for repeated GET requests. Use pagination and filtering capabilities to reduce the amount of data being transferred. Data transfer objects should not include unnecessary fields.

4.6 Interoperability:

The system should be highly interoperable so that different systems can exchange and reuse the data.

4.7 Open Standard

The developed system should be open standard where possible. It should not be vendor specific and depend on some vendor specific technology. There should not be implementation of any vendor specific component, software, middleware, firmware to avoid the vendor locking situation. The proposed architecture, database, programming language and any technology used to develop and implement system should use ‘Open Standard’ whenever such standards are available and applicable to meet the specification.

4.8 Compliance with standard and government framework

The Government of Nepal (GoN) has recently published set of standards for development and implementation of ICT systems as well as websites. The bidder should adopt, comply and adhere with the recommended standards for data, design, architecture, security architecture etc. The main system, subsystem, component, design, document and any part that is implemented and used for this task should comply with following guideline documents where applicable.

• Government Enterprise Architecture (GEA) framework.
• The main system, subsystem, component, design, document and any part that is implemented and used should comply with Nepal Government Interoperability Framework (NeGIF).

The consultant should list and provide valid logic and justification if such compliance could not be ascertained.

5. Experience of Firm:

Firm should have one years of working experience in developing GIS based web-based applications.

6. Team Composition:

The following key personnel with below mentioned qualification and experience are required during the project period:

7. Deliverables:

Consulting firm should provide fully functioning GIS Web portal, User Manual.

8. Ownership:

DoNIDCR will have the ownership of all the source code, documents and shape file. Full working source code including all developed libraries should be handed over to DoNIDCR.

9. Deployment:

Consulting firm should deploy the complete solution in DoNIDCR server.

10. Maintenance and Support:

Consultant must provide at least 1-year minor enhancement, upgradation and support after deployment.

11. Implementation Timeline:

The overall implementation timeline will be estimated 15 days from the date of contract award. The software must be delivered within 15 days from date of contract.

12. DoNIDCR Input:

The consultant shall work under the close and constant supervision of DoNIDCR.

13. Software Ownership:

DoNIDCR will have the full and sole authority of source code to distribute, license, copyright, modify, and re-engineer the GIS system without binding obligation to any other institution. The consulting firm should hand over full working source code including all developed libraries to DoNIDCR.

The applicants should submit the sealed hard copy of Expression of Interest, Registration Certificate, Latest Tax Clearance Certificate, Budget Proposal, Detailed Work Plan, Updated C.V of Team and Experience of Previous Work preferably on or before 6^th April, 2023 during office hour, to FWLD’s office.

Contact Information

Forum for Women, Law and Development (FWLD)

72, Adarsha Marg, Thapathali, Kathmandu, Nepal

Contact No: 977-1-5333525 l 1-5333524 l 1-5366415

Email: info@fwld.org